MINUTES OF THE MEETING
Date : Tuesday / May 28, 2013
Venue : ARTISTA SALON c/o Rachel Magboo ML Quezon Ave, Angono, Rizal
Time started: 8:15 pm
Attendees: Raymond Bonifacio Noreen Buensuceso
Grace Celones Tablan Val Francisco
Rachel Magboo Roque Torente Sastre
Hershey Jaranilla (via SKYPE)
To wit:
· The meeting was presided by Raymond Bonifacio initially highlighting the fund turned-over under his term amounting to P56,040.00, with Grace Celones Tablan, upon the request of May Molina to remove her from the officers’ circle of SCT Batch 89, reinstated permanently to her position.
For period April 23 to May 26, 2013, the fund has been trimmed-down to P53,040 due to the following expenses:
** Deposit of P1,000 to RUBLOU Function Room – as reservation guarantee for our event next year (This is in compliance to the policy of RUBLOU Administrative Office due to several early bookings for next year)
**Donation of P2,000.00 to Rowena Melegrito Galulu for the sudden demise of her husband
Now, for the record and to set it straight, and in view of the majority’s decision, FUNERAL DONATIONS to the bereaved families of any Batch 89 member, whether immediate family or not, will no longer be appropriated from the existing batch fund, but rather through voluntary contributions.
For transparency purposes, pledgers/contributors must coordinate with our treasurer, GRACE CELONES TABLAN, and funeral donations can be deposited in our official bank account. She will consolidate all pledges and shall be the one to give it personally to the bereaved family of the concerned batchmate.
· Our official Batch 89 website is now in the web domain, www.scthighbatch89.weebly.com
Thus, any updates, news, activities and other materials worth seeing can be posted in the said website.
SCT Batch 89 Constitution and By-Laws is now in effect, and will serve as our guide in implementing and adhering to certain rules and regulations. Any questions, comments and reactions are most welcome.
· Our only fund raising activity set for this year is the blocked screening for THOR 2, tentatively scheduled on November 8, 2013 in SM City Taytay. Tentative ticket cost on a 2D type screen is P170 and tickets will be sold @ P250 per piece, thereby giving us a profit of P80 per ticket. Cinema 1 can accommodate up to 450 persons and Cinema 2 with 350. We target to sell 500 tickets for a projected profit of P40,000.00.
Possible ticket selling channels:
** 80 active Batch 89 members to be given five (5) tickets each to sell: Total profit @ P32,000
**100 tickets to be sold to prospective students of Siena College of Taytay with parents from SCT Batch 89: Total Profit @ P8,000
Timeline: THOR 2 Ticket printing will be in July, last week; 500 tickets to be printed
Ticket distribution starts August 1, 2013.
**Ticket selling channels:
Through section coordinators (house to house or meet-ups)
Online purchase – send payment through Western Union and tickets will be delivered door to door via LBC PADALA (the one who ordered should shoulder the freight charges)
· Venue for the 25th Anniversary has been finalized. It will be in RUBLOU FUNCTION ROOM. Complete address is @ the Third Floor, RUBLOU MARKET PLACE MALL, Ortigas Avenue Extension, Cainta, Rizal (Beside Brookside Hills Subdivision).
· Catering Committee update: Avengoza Catering, a prime catering business located in Cainta, Rizal (check at sulit.com.ph) is being eyed to cater for our event, with buffet set-up price ranging from P250 to P300 per pax, depending on the number and type of courses, as we are really after the quality of food, set-up and service, but price is still a consideration. For now, we are still open for other possible caterers, but as I’ve said, quality of food, set-up and service are my prime considerations.
ALTITUDE in Antipolo City, a known and classy yet budget friendly mobile bar service in Rizal, is being considered as well to provide for our drinks (cocktail drinks for the ladies) excluding beers. See it also at sulit.com.ph
· Ticket Price – depending on the budget that we can pull up together. For the event, we basically and realistically need more or less P280,000, covering the following estimated expenses:
o Venue (on a per hour basis)
o Catering (2-way buffet set-up with a round of drinks for a guaranteed attendees of 200 Batch 89 members plus 20 probable guests)
o Mobile bar set-up (for ladies cocktails)
o Beers (300 bottles) or Keg set-up whichever is better and more economical
o Musical Band with audio sound and lights set-up c/o Ferdie Fermin
o Videographer (to include complete editing & DVD transfer)
o Souvenir (Event Pamphlet/catalogue -- 8 ½ x 11 – glossy type C2s material)
o Souvenirs to be given a few weeks after the event (DVD with cover & design, featuring the 25th Anniversary event and some highlights)
o Souvenir (Goodies/ cupcakes and cakes) c/o Jinky
o Souvenirs (key chains); Souvenirs (eco-bags)
o Photobooth set-up during the event
o Batch event polo shirt with prints (small, medium, large, xl sizes)
o Function room decorations
o Streamer backdrop
o Raffle prizes (1st to 4th) -LCD TV, gadgets, mobile phones, appliances
o Contingency fund
o Invitation / event ticket prints with program & perforated stubs
· Ticket design sample c/o Raymond. Ticket printing c/o Rachel.
Plan is to have a perforated 1-folded card type with our programme, dinner stub, drink stub and raffle stub in place. Final design to be uploaded in our website and Official FB Page.
Timeline: Final ticket design on or before June 15, 2013
Three (3) months lead time is needed for us to determine the final ticket price
(Depending on the pledges that we can gather); for now, proposal is P198 per ticket for the early bird purchase up until December 31, 2013 and P250 from January 1 to March 29, 2014. Again, prices are not final yet… it can be higher, lower or can even be for FREE, depending on the budget.
Once pledges are set-in, August 15 to 31 will be the ticket printing period.
Event ticket selling starts on September 1, 2013.
Ticket selling channels:
Through section coordinators (house to house or meet-ups)
Online purchase – send payment through Western Union and tickets will be delivered door to door via LBC PADALA (the one who ordered should shoulder the freight charges)
· Batch shirt (Polo Shirt @ 220 gsm); Color is silver with our logo, Event title in front (89ers @ 25) with font blending colors of blue and red. Tagline at the back with silhouette of people holding hands up high together. Final design to be presented within next week. We will do a mock lay-out and to be uploaded in our FB and website to entice more batchmates.
· We expect that Section Coordinators have already started communicating with their section mates. They should be making updates by now.
Attention Section Coordinators:
St. Dominic -- Mel Schroth
St. Catherine -- Princess Villanueva Montecillo
St. Thomas -- Tere Molina Hernia
St. Albert -- Vendred Rafael Sy
St. Rose -- Jason Ponciano Santos
St. Martin -- Clarence Dela Pena
St. Margaret -- Joy De Leon
St. Agnes -- Celyn Vasquez
St. Vincent -- Elvira Luna Marcelo
St. Pius -- Lizbeth Benipayo
The 'Prodigals' -- Gina Luague Soriano
PLEDGES & SPONSORS (Vital part):
This time, let’s make it more transparent, as much as possible:
· Pledges can be in several ways: Cash deposit thru our BDO account # 580173313. We need to change names of depositors. Must be RAYMOND and GRACE. This is for checking account purposes also. Or, thru WESTER UNION SM City Taytay Branch. Name under RAYMOND or GRACE.
PROCEDURES:
Pledgers, if possible must scan the receipt or transaction receipt, proof that they have already deposited or sent the money and email to [email protected].
Acknowledgement letter signed by RAYMOND or GRACE shall then be emailed to the pledgers confirming receipt of their deposited money and with pledgers’ consent, their names and amount of pledge will be posted in our website and FB Page for transparency purposes.
· Company sponsors can issue checks under RAYMOND or GRACE’s name (so, there is a need to change the account depositors’ name). If cash, it can be collected in their office and ACKNOWLDEGEMENT RECEIPT shall be issued to them. As perks, company logo and AD shall be posted in our website and FB and shall be included in our souvenirs (EVENT PAMPHLET / CATALOGUE, with sizes depending on their amount of sponsorship.
Sizes of ads depending on the amount of sponsorship shall be publicized in our Website and FB Page, and shall be included in our proposal letters and pledges.
We will start sending proposals to potential establishments starting in June, 2013. RAYMOND can personally meet-up with the owners or managers of the company / establishment to discuss the proposal. All he needs is a referral coming from the 89ers. We need to get names and contact persons of target establishments. Need everybody’s cooperation on this.
MEETING ADJOURNED @ 10:15 pm. Dinner c/o Rachel Magboo. Many thanks to you, Rachel!
Next meeting schedule will be on September 1, 2013. (First Sunday of the month, daytime-3PM). This will be the ULTIMATE MEETING! Distribution of event tickets to Section Coordinators shall take place as well).
Venue: Must be a small function room with food and drinks, as all Officers (past and present), Section Coordinators and Event Coordinators are required to attend. Video Web Conference shall be in place as well for the benefit of those 89ers who are out of the country.
Thanks and that’s it for now!
RAYMOND
Date : Tuesday / May 28, 2013
Venue : ARTISTA SALON c/o Rachel Magboo ML Quezon Ave, Angono, Rizal
Time started: 8:15 pm
Attendees: Raymond Bonifacio Noreen Buensuceso
Grace Celones Tablan Val Francisco
Rachel Magboo Roque Torente Sastre
Hershey Jaranilla (via SKYPE)
To wit:
· The meeting was presided by Raymond Bonifacio initially highlighting the fund turned-over under his term amounting to P56,040.00, with Grace Celones Tablan, upon the request of May Molina to remove her from the officers’ circle of SCT Batch 89, reinstated permanently to her position.
For period April 23 to May 26, 2013, the fund has been trimmed-down to P53,040 due to the following expenses:
** Deposit of P1,000 to RUBLOU Function Room – as reservation guarantee for our event next year (This is in compliance to the policy of RUBLOU Administrative Office due to several early bookings for next year)
**Donation of P2,000.00 to Rowena Melegrito Galulu for the sudden demise of her husband
Now, for the record and to set it straight, and in view of the majority’s decision, FUNERAL DONATIONS to the bereaved families of any Batch 89 member, whether immediate family or not, will no longer be appropriated from the existing batch fund, but rather through voluntary contributions.
For transparency purposes, pledgers/contributors must coordinate with our treasurer, GRACE CELONES TABLAN, and funeral donations can be deposited in our official bank account. She will consolidate all pledges and shall be the one to give it personally to the bereaved family of the concerned batchmate.
· Our official Batch 89 website is now in the web domain, www.scthighbatch89.weebly.com
Thus, any updates, news, activities and other materials worth seeing can be posted in the said website.
SCT Batch 89 Constitution and By-Laws is now in effect, and will serve as our guide in implementing and adhering to certain rules and regulations. Any questions, comments and reactions are most welcome.
· Our only fund raising activity set for this year is the blocked screening for THOR 2, tentatively scheduled on November 8, 2013 in SM City Taytay. Tentative ticket cost on a 2D type screen is P170 and tickets will be sold @ P250 per piece, thereby giving us a profit of P80 per ticket. Cinema 1 can accommodate up to 450 persons and Cinema 2 with 350. We target to sell 500 tickets for a projected profit of P40,000.00.
Possible ticket selling channels:
** 80 active Batch 89 members to be given five (5) tickets each to sell: Total profit @ P32,000
**100 tickets to be sold to prospective students of Siena College of Taytay with parents from SCT Batch 89: Total Profit @ P8,000
Timeline: THOR 2 Ticket printing will be in July, last week; 500 tickets to be printed
Ticket distribution starts August 1, 2013.
**Ticket selling channels:
Through section coordinators (house to house or meet-ups)
Online purchase – send payment through Western Union and tickets will be delivered door to door via LBC PADALA (the one who ordered should shoulder the freight charges)
· Venue for the 25th Anniversary has been finalized. It will be in RUBLOU FUNCTION ROOM. Complete address is @ the Third Floor, RUBLOU MARKET PLACE MALL, Ortigas Avenue Extension, Cainta, Rizal (Beside Brookside Hills Subdivision).
· Catering Committee update: Avengoza Catering, a prime catering business located in Cainta, Rizal (check at sulit.com.ph) is being eyed to cater for our event, with buffet set-up price ranging from P250 to P300 per pax, depending on the number and type of courses, as we are really after the quality of food, set-up and service, but price is still a consideration. For now, we are still open for other possible caterers, but as I’ve said, quality of food, set-up and service are my prime considerations.
ALTITUDE in Antipolo City, a known and classy yet budget friendly mobile bar service in Rizal, is being considered as well to provide for our drinks (cocktail drinks for the ladies) excluding beers. See it also at sulit.com.ph
· Ticket Price – depending on the budget that we can pull up together. For the event, we basically and realistically need more or less P280,000, covering the following estimated expenses:
o Venue (on a per hour basis)
o Catering (2-way buffet set-up with a round of drinks for a guaranteed attendees of 200 Batch 89 members plus 20 probable guests)
o Mobile bar set-up (for ladies cocktails)
o Beers (300 bottles) or Keg set-up whichever is better and more economical
o Musical Band with audio sound and lights set-up c/o Ferdie Fermin
o Videographer (to include complete editing & DVD transfer)
o Souvenir (Event Pamphlet/catalogue -- 8 ½ x 11 – glossy type C2s material)
o Souvenirs to be given a few weeks after the event (DVD with cover & design, featuring the 25th Anniversary event and some highlights)
o Souvenir (Goodies/ cupcakes and cakes) c/o Jinky
o Souvenirs (key chains); Souvenirs (eco-bags)
o Photobooth set-up during the event
o Batch event polo shirt with prints (small, medium, large, xl sizes)
o Function room decorations
o Streamer backdrop
o Raffle prizes (1st to 4th) -LCD TV, gadgets, mobile phones, appliances
o Contingency fund
o Invitation / event ticket prints with program & perforated stubs
· Ticket design sample c/o Raymond. Ticket printing c/o Rachel.
Plan is to have a perforated 1-folded card type with our programme, dinner stub, drink stub and raffle stub in place. Final design to be uploaded in our website and Official FB Page.
Timeline: Final ticket design on or before June 15, 2013
Three (3) months lead time is needed for us to determine the final ticket price
(Depending on the pledges that we can gather); for now, proposal is P198 per ticket for the early bird purchase up until December 31, 2013 and P250 from January 1 to March 29, 2014. Again, prices are not final yet… it can be higher, lower or can even be for FREE, depending on the budget.
Once pledges are set-in, August 15 to 31 will be the ticket printing period.
Event ticket selling starts on September 1, 2013.
Ticket selling channels:
Through section coordinators (house to house or meet-ups)
Online purchase – send payment through Western Union and tickets will be delivered door to door via LBC PADALA (the one who ordered should shoulder the freight charges)
· Batch shirt (Polo Shirt @ 220 gsm); Color is silver with our logo, Event title in front (89ers @ 25) with font blending colors of blue and red. Tagline at the back with silhouette of people holding hands up high together. Final design to be presented within next week. We will do a mock lay-out and to be uploaded in our FB and website to entice more batchmates.
· We expect that Section Coordinators have already started communicating with their section mates. They should be making updates by now.
Attention Section Coordinators:
St. Dominic -- Mel Schroth
St. Catherine -- Princess Villanueva Montecillo
St. Thomas -- Tere Molina Hernia
St. Albert -- Vendred Rafael Sy
St. Rose -- Jason Ponciano Santos
St. Martin -- Clarence Dela Pena
St. Margaret -- Joy De Leon
St. Agnes -- Celyn Vasquez
St. Vincent -- Elvira Luna Marcelo
St. Pius -- Lizbeth Benipayo
The 'Prodigals' -- Gina Luague Soriano
PLEDGES & SPONSORS (Vital part):
This time, let’s make it more transparent, as much as possible:
· Pledges can be in several ways: Cash deposit thru our BDO account # 580173313. We need to change names of depositors. Must be RAYMOND and GRACE. This is for checking account purposes also. Or, thru WESTER UNION SM City Taytay Branch. Name under RAYMOND or GRACE.
PROCEDURES:
Pledgers, if possible must scan the receipt or transaction receipt, proof that they have already deposited or sent the money and email to [email protected].
Acknowledgement letter signed by RAYMOND or GRACE shall then be emailed to the pledgers confirming receipt of their deposited money and with pledgers’ consent, their names and amount of pledge will be posted in our website and FB Page for transparency purposes.
· Company sponsors can issue checks under RAYMOND or GRACE’s name (so, there is a need to change the account depositors’ name). If cash, it can be collected in their office and ACKNOWLDEGEMENT RECEIPT shall be issued to them. As perks, company logo and AD shall be posted in our website and FB and shall be included in our souvenirs (EVENT PAMPHLET / CATALOGUE, with sizes depending on their amount of sponsorship.
Sizes of ads depending on the amount of sponsorship shall be publicized in our Website and FB Page, and shall be included in our proposal letters and pledges.
We will start sending proposals to potential establishments starting in June, 2013. RAYMOND can personally meet-up with the owners or managers of the company / establishment to discuss the proposal. All he needs is a referral coming from the 89ers. We need to get names and contact persons of target establishments. Need everybody’s cooperation on this.
MEETING ADJOURNED @ 10:15 pm. Dinner c/o Rachel Magboo. Many thanks to you, Rachel!
Next meeting schedule will be on September 1, 2013. (First Sunday of the month, daytime-3PM). This will be the ULTIMATE MEETING! Distribution of event tickets to Section Coordinators shall take place as well).
Venue: Must be a small function room with food and drinks, as all Officers (past and present), Section Coordinators and Event Coordinators are required to attend. Video Web Conference shall be in place as well for the benefit of those 89ers who are out of the country.
Thanks and that’s it for now!
RAYMOND