MINUTES OF THE MEETING
Date : Tuesday / April 23, 2013
Venue : Rachel Magboo’s Residence / First Street, Villa Gloria Subdivision, Angono, Rizal
Time started: 7:35 pm
Attendees: Raymond Bonifacio Roland Penaflorida
Gina Luage Soriano Grace Celones Tablan
Rachel Magboo Roque Torente Sastre
Val Francisco Hershey Jaranilla (via SKYPE)
To wit:
· The meeting was presided by the incoming President Raymond Bonifacio, initially giving the floor to the outgoing president Roland Penaflorida to report the past activities and financial status of the batch. Roland stated that the profit derived from selling BINGO tickets reached P37,100, excluding pending collectibles from two batch 89 members amounting to P1,400. Total batch fund now presently reflects P56,040.
Now, it will be in the hands of our newly elected officers of SCT BATCH 89, to come-up and suggest possible fund raising activities in the coming months for our Grand Event in March, 2014. The officers have however contemplated on having the block screening for MAN OF STEEL, but the movie is already slated to be shown in June, 2013 which is too closed and time frame won’t be enough for ticket selling. Instead, we shall be looking forward to having another blockbuster movie probably in October or November, 2013. President Raymond Bonifacio shall then be in charge for that.
As of the latest info submitted to Raymond Bonifacio by the Cinema Manager of SM City Taytay, THOR 2, “The Dark World” and HUNGER GAMES 2 “Catching Fire”, which are tentatively scheduled to be shown on November 8 and 20, 2013 respectively, are the most viable movies that we can deal with for the block screening fund raising activity. Let us just choose between the two movies.
FUN RUN sometime in October or November, 2013 has also been considered, as this was enthusiastically suggested by our batchmate, Ms. Teresa Hernia. However, this would entail a lot of works, time and dealings with possible sponsors and might overlap with our preparation for the 25th Anniversary event. For now, the project would be scrapped and let us seek for other fund raising suggestions from our beloved members of SCT Batch 89.
· Per Rachel Magboo, due to some reasons, May Molina begged off from being the newly appointed Treasurer of the batch. The officers present at the meeting however decided to reinstate Grace Celones Tablan to her position as Treasurer, but on a temporary basis only until such time that someone from the batch would voluntarily, and without any inhibition, accepts the position.
Gina Luage Soriano will then try to confirm with May Molina if she is indeed pulling-out of the officers’ circle, otherwise Grace retakes the position.
· Committees for the 25th Anniversary event have been finalized. Committee Heads have been freely appointed as well, with HERSHEY JARANILLA taking charge of the possible venues for the event. She has already submitted 3 possible venues within Taytay, Rizal such as MIZZLE FARM GARDEN in Bgy. Muzon, ESTELITA’s GLASS DOME EVENT CENTER and SWEET HARMONY GARDENS in Bgy. San Juan.
MIZZLE FARM stood-up as the most favorable amongst all the venues suggested, basically because of its offer. Price is P15,000 (unlimited guests) for 5 hours and P500/hr in excess. There is an ample free parking space, tables and chairs set-up, flexible time for early set-up and the venue can accommodate around 200 pax.
The group will then have an ocular visit of the place on Saturday, April 27 at 3pm. Another venue is being suggested by Gina located in Cainta, Rizal, The RUBLOU EVENT Center. The group will also take a look of it, same day after the Mizzle Farm visit. SIENA COLLEGE GYM has also been included in our list of our possible venues.
As suggested, decision as to the final venue of our event must happen at the soonest, as this will be vital in our announcements, sponsorship proposals and pursuit for pledges.
· CATERING COMMITTEE will be headed by our President RAYMOND BONIFACIO. He said that he already started asking proposals from different catering establishments and shall present the choices during our second Officers’ meeting in May, 2013. It was all agreed that buffet style is the most appropriate for our grand event, but still, it would all depend on the total cost and budget.
· TICKET SALES COMMITTEE will be handled by GRACE CELONES TABLAN and NOREEN BUENSUCESCO. The job basically calls for record keeping, money safe-keeping and auditing of funds collected from outside sources such as the pledges, sponsorships, ticket payment remittances and fund raising activities.
· ACQUISITION COMMITTEE will be the one in-charge of sending proposals to potential sponsors, PR and Marketing. Raymond Bonifacio shall be the head. All members of SCT BATCH 89 are enjoined to take part, as they will be asked to submit list of possible corporate and local government sponsors for the event, complete with the contact persons, address, contact numbers and e-mails.
· TICKET DESIGN – To be headed by Rachel Magboo. She will the one in-charge of ticket design and concept, tickets printing, tickets distribution and costing. Final design shall have the approval of the President.
· ENTERTAINMENT, HIGHLIGHTS AND ACTIVITIES COMMITTEE shall be under the helm of Teresa Hernia. She will be responsible for communicating with specials guests such as our former teachers/advisers, SCT representatives, VIPs, organize special performances from among our batchmates and delegate masters of ceremony.
It was suggested that each SECTION (e.g. St. Thomas, St. Dominic, St. Martin, etc.) must have a designated COORDINATOR, so as to efficiently facilitate coordination and updates from the batch officers to the most unknown members of the batch. Hershey Jaranilla volunteered to do the task of searching and appointing potential COORDINATOR/S per section. She’ll keep us all posted.
Part of the committee’s tasks is to come-up with the sequence of activities for the event, opening prayer, speeches, honorary awards, raffle draws, games, dinners and other activities suitable for the event.
· Music / DJ / Mobile Sound System & Lights – c/o Rachel Magboo & Francis Nocheseda – Of course, 80’s music are the highlights of it all. This would also include the A/V Presentation and music background during the event. MOBILE BAR rental, offering different types of alcoholic and non-alcoholic beverages, shall also form part of their assignment.
This committee shall also be in-charge of communicating to possible BAND PERFORMERS. Fortunately, we have one Batchmate who is a Live Band Manager himself, name is Ferdie Fermin, who can help us deal with LIVE BAND PERFORMERS. The cost, we don’t know for now.
· OFFICIAL BATCH WEBSITE – Raymond Bonifacio to take charge. Web lay-out has been done and finishing touches are in the process. To be published live in the web domain earliest by 1st week of May, 2013.
The website has different pages like home, news, updates, articles, pictures, galleries and blogs. Aside from the Facebook Account, the website will serve as our medium of communication focusing on updates, progress and future plans.
· Rowena Meglegrito Galulu shall be the leader of our DECORATIONS COMMITTEE. As the name implies, she will be the one in-charge of decorating the venue, stage, backdrop, oversee some minor carpentry works (if any), coordinate with catering, collect posters, decorate tables, souvenir tables, flowers and supervise clean-up.
· SOUVENIR COMMITTEE shall be handled by Roland Penaflorida. This includes prizes, DVD and cover, DVD contents and design, BATCH EVENT SHIRT supplier and design, and honorary awards.
· SOCIAL COMMITTEE by Gina Luage Soriano. Basically in-charge of collecting old and new photos with descriptions, collating them, researching, getting in-touch with the families of those who already passed-away, update DATA BASE and obtain SCT schedule of activities for SY 2013-2014.
· Our EVENT COORDINATORS for the night will be VAL FRANCISCO and ROQUE SASTRE. They will be the go-to guys for the night.
· COMMUNITY PARTICIPATION will be facilitated by Teresa Hernia. Date is still unknown but we will still be supporting TAHANANG BALIK ALAY.
· Other concerns such as equipment needed, projectors and screen, photo booth set-up, DVD players, are usually part of the catering services, therefore falls under the committee of RB.
· Ticket design as well as T-shirt designs and other works involving graphics and artistry, is volunteered to be done by Batch Mate JOSEPH SANTOS who is currently out of the country. Just provide him with the materials through Hershey Jaranilla.
· There is no final decision yet as to the price of our event Ticket. It was proposed to be at P500 but can be lowered down, or can even be FREE depending on the budget that we can pull TOGETHER.
· Final date of the event, as agreed, will be on MARCH 29, 2014 / Saturday. 7pm.
MEETING ADJOURNED @ 9:30 pm. Dinner c/o Rachel Magboo.
Next meeting schedule in May, 2013. (Probably 3rd Saturday of the month)
Thanks.
Date : Tuesday / April 23, 2013
Venue : Rachel Magboo’s Residence / First Street, Villa Gloria Subdivision, Angono, Rizal
Time started: 7:35 pm
Attendees: Raymond Bonifacio Roland Penaflorida
Gina Luage Soriano Grace Celones Tablan
Rachel Magboo Roque Torente Sastre
Val Francisco Hershey Jaranilla (via SKYPE)
To wit:
· The meeting was presided by the incoming President Raymond Bonifacio, initially giving the floor to the outgoing president Roland Penaflorida to report the past activities and financial status of the batch. Roland stated that the profit derived from selling BINGO tickets reached P37,100, excluding pending collectibles from two batch 89 members amounting to P1,400. Total batch fund now presently reflects P56,040.
Now, it will be in the hands of our newly elected officers of SCT BATCH 89, to come-up and suggest possible fund raising activities in the coming months for our Grand Event in March, 2014. The officers have however contemplated on having the block screening for MAN OF STEEL, but the movie is already slated to be shown in June, 2013 which is too closed and time frame won’t be enough for ticket selling. Instead, we shall be looking forward to having another blockbuster movie probably in October or November, 2013. President Raymond Bonifacio shall then be in charge for that.
As of the latest info submitted to Raymond Bonifacio by the Cinema Manager of SM City Taytay, THOR 2, “The Dark World” and HUNGER GAMES 2 “Catching Fire”, which are tentatively scheduled to be shown on November 8 and 20, 2013 respectively, are the most viable movies that we can deal with for the block screening fund raising activity. Let us just choose between the two movies.
FUN RUN sometime in October or November, 2013 has also been considered, as this was enthusiastically suggested by our batchmate, Ms. Teresa Hernia. However, this would entail a lot of works, time and dealings with possible sponsors and might overlap with our preparation for the 25th Anniversary event. For now, the project would be scrapped and let us seek for other fund raising suggestions from our beloved members of SCT Batch 89.
· Per Rachel Magboo, due to some reasons, May Molina begged off from being the newly appointed Treasurer of the batch. The officers present at the meeting however decided to reinstate Grace Celones Tablan to her position as Treasurer, but on a temporary basis only until such time that someone from the batch would voluntarily, and without any inhibition, accepts the position.
Gina Luage Soriano will then try to confirm with May Molina if she is indeed pulling-out of the officers’ circle, otherwise Grace retakes the position.
· Committees for the 25th Anniversary event have been finalized. Committee Heads have been freely appointed as well, with HERSHEY JARANILLA taking charge of the possible venues for the event. She has already submitted 3 possible venues within Taytay, Rizal such as MIZZLE FARM GARDEN in Bgy. Muzon, ESTELITA’s GLASS DOME EVENT CENTER and SWEET HARMONY GARDENS in Bgy. San Juan.
MIZZLE FARM stood-up as the most favorable amongst all the venues suggested, basically because of its offer. Price is P15,000 (unlimited guests) for 5 hours and P500/hr in excess. There is an ample free parking space, tables and chairs set-up, flexible time for early set-up and the venue can accommodate around 200 pax.
The group will then have an ocular visit of the place on Saturday, April 27 at 3pm. Another venue is being suggested by Gina located in Cainta, Rizal, The RUBLOU EVENT Center. The group will also take a look of it, same day after the Mizzle Farm visit. SIENA COLLEGE GYM has also been included in our list of our possible venues.
As suggested, decision as to the final venue of our event must happen at the soonest, as this will be vital in our announcements, sponsorship proposals and pursuit for pledges.
· CATERING COMMITTEE will be headed by our President RAYMOND BONIFACIO. He said that he already started asking proposals from different catering establishments and shall present the choices during our second Officers’ meeting in May, 2013. It was all agreed that buffet style is the most appropriate for our grand event, but still, it would all depend on the total cost and budget.
· TICKET SALES COMMITTEE will be handled by GRACE CELONES TABLAN and NOREEN BUENSUCESCO. The job basically calls for record keeping, money safe-keeping and auditing of funds collected from outside sources such as the pledges, sponsorships, ticket payment remittances and fund raising activities.
· ACQUISITION COMMITTEE will be the one in-charge of sending proposals to potential sponsors, PR and Marketing. Raymond Bonifacio shall be the head. All members of SCT BATCH 89 are enjoined to take part, as they will be asked to submit list of possible corporate and local government sponsors for the event, complete with the contact persons, address, contact numbers and e-mails.
· TICKET DESIGN – To be headed by Rachel Magboo. She will the one in-charge of ticket design and concept, tickets printing, tickets distribution and costing. Final design shall have the approval of the President.
· ENTERTAINMENT, HIGHLIGHTS AND ACTIVITIES COMMITTEE shall be under the helm of Teresa Hernia. She will be responsible for communicating with specials guests such as our former teachers/advisers, SCT representatives, VIPs, organize special performances from among our batchmates and delegate masters of ceremony.
It was suggested that each SECTION (e.g. St. Thomas, St. Dominic, St. Martin, etc.) must have a designated COORDINATOR, so as to efficiently facilitate coordination and updates from the batch officers to the most unknown members of the batch. Hershey Jaranilla volunteered to do the task of searching and appointing potential COORDINATOR/S per section. She’ll keep us all posted.
Part of the committee’s tasks is to come-up with the sequence of activities for the event, opening prayer, speeches, honorary awards, raffle draws, games, dinners and other activities suitable for the event.
· Music / DJ / Mobile Sound System & Lights – c/o Rachel Magboo & Francis Nocheseda – Of course, 80’s music are the highlights of it all. This would also include the A/V Presentation and music background during the event. MOBILE BAR rental, offering different types of alcoholic and non-alcoholic beverages, shall also form part of their assignment.
This committee shall also be in-charge of communicating to possible BAND PERFORMERS. Fortunately, we have one Batchmate who is a Live Band Manager himself, name is Ferdie Fermin, who can help us deal with LIVE BAND PERFORMERS. The cost, we don’t know for now.
· OFFICIAL BATCH WEBSITE – Raymond Bonifacio to take charge. Web lay-out has been done and finishing touches are in the process. To be published live in the web domain earliest by 1st week of May, 2013.
The website has different pages like home, news, updates, articles, pictures, galleries and blogs. Aside from the Facebook Account, the website will serve as our medium of communication focusing on updates, progress and future plans.
· Rowena Meglegrito Galulu shall be the leader of our DECORATIONS COMMITTEE. As the name implies, she will be the one in-charge of decorating the venue, stage, backdrop, oversee some minor carpentry works (if any), coordinate with catering, collect posters, decorate tables, souvenir tables, flowers and supervise clean-up.
· SOUVENIR COMMITTEE shall be handled by Roland Penaflorida. This includes prizes, DVD and cover, DVD contents and design, BATCH EVENT SHIRT supplier and design, and honorary awards.
· SOCIAL COMMITTEE by Gina Luage Soriano. Basically in-charge of collecting old and new photos with descriptions, collating them, researching, getting in-touch with the families of those who already passed-away, update DATA BASE and obtain SCT schedule of activities for SY 2013-2014.
· Our EVENT COORDINATORS for the night will be VAL FRANCISCO and ROQUE SASTRE. They will be the go-to guys for the night.
· COMMUNITY PARTICIPATION will be facilitated by Teresa Hernia. Date is still unknown but we will still be supporting TAHANANG BALIK ALAY.
· Other concerns such as equipment needed, projectors and screen, photo booth set-up, DVD players, are usually part of the catering services, therefore falls under the committee of RB.
· Ticket design as well as T-shirt designs and other works involving graphics and artistry, is volunteered to be done by Batch Mate JOSEPH SANTOS who is currently out of the country. Just provide him with the materials through Hershey Jaranilla.
· There is no final decision yet as to the price of our event Ticket. It was proposed to be at P500 but can be lowered down, or can even be FREE depending on the budget that we can pull TOGETHER.
· Final date of the event, as agreed, will be on MARCH 29, 2014 / Saturday. 7pm.
MEETING ADJOURNED @ 9:30 pm. Dinner c/o Rachel Magboo.
Next meeting schedule in May, 2013. (Probably 3rd Saturday of the month)
Thanks.